Simplify Your Back Office

Improve Operations & Reduce Admin By 60%

Complete Home Care Scheduling, Invoicing, and Payroll Platform to Simplify Admin

Smartcare’s robust system enables managers and agency executives to spend less time focusing on keeping track of what is going on and more time on how to drive your business and see an increase in profit. Here at Smartcare, we work with our clients to ensure that we are doing everything to assist our clients in succeeding because your success is our success. Smartcare is more than a software company, we are a partner in business.

SMART Scheduling

Scheduling is at the heart and soul of your agency operations success — your scheduling system should be too. Smartcare’s drag-and-drop scheduling makes it easy to add new clients and caregivers to the schedule. Cover an open shift using text, email, or the Smartcare app to a targeted group of caregivers — or everyone on the team — with Quick-Click messaging technology.

Smartcare’s dynamic scheduling functionality goes far beyond just matching clients and caregivers with basic characteristics like “non-smoker” or “likes dogs.”  Using Smartcare’s unique machine learning technology the system finds the right caregiver for the right client, makes recommendations, and creates preferred groupings. Using Smartcare’s unique matching keeps your caregivers and clients happy and increases caregiver retention.

  • Simple, drag-and-drop scheduling
  • Caregiver shift reminders via text, email, or app
  • HR recording of shift data directly to staff files
  • Intelligent caregiver recommendations and matching
  • Overtime alerting
  • Real-time alerting for late and missed shifts
  • One-click flexible client/staff schedule views
  • Schedule available on any device — works wherever you do!

Electronic Billing & Payroll – Flexible, Automated, and Simple.

In just minutes, complete your billing and payroll with Smartcare. When it’s time to get paid or pay your team, Smartcare makes the billing process easy.  Easily process invoices and calculate payroll from the Smartcare platform.

Take the Headache out of Billing

Let Smartcare automate your billing process. Simply use our Auto Invoicing system — designed exclusively for home care billing — and process your invoices. The Smartcare system is flexible to your business needs. Split invoices between multiple payors and multiple formats, and handle unique payor requirements. With the click of a button, send invoices electronically, by email, or print from Smartcare — or simply move shift data to QuickBooks.

  • Get paid faster with automatic invoicing
  • Split invoices between multiple payers
  • Email or print your branded invoices directly from Smartcare
  • Receive payments online with our merchant processing
  • Improve customer satisfaction with online payment portal
  • Integrate with QuickBooks
  • Safely and securely store payers and payment methods for auto-processing
home care billing and payment processing

Fully Integrated Payment Processing

Smartcare makes processing payments easier with our fully integrated merchant payment processing.  No more paper invoices, mailing envelopes, or paying for stamps. Take customer credit cards and ACH bank transactions right through our invoicing system and get back the time you spend processing payments with no more trips to the bank!

  • One-click processing
  • Flat Merchant Rates
  • Automatic Reconciliation
  • Reduce Accounts Receivables
  • Safe and Secure – We use the payment industry’s top security standard to ensure the client’s information is secure.
  • Prioritize and Split Payments – Your payers have the power to split payments.

Schedule Your Free Demo Today!

Payroll Management & Processing

Caregivers are at the heart of your agency, and getting them paid is easy with Smartcare.  Smartcare is fully configurable for payroll calculations that fit your agency. Flexible multi-tiers support unlimited pay rates and rules for both private and public payers. Integrate with our preferred payroll processing partner or use your own with Smartcare’s easy-to-export payroll calculations. Offer multiple pay rates per employee customizable to the payer, contract, or client. Track overtime, travel time, vacation, holidays, in-servicing, and more with one easy-to-use system.

  • Manage payroll in minutes
  • Unlimited pay rates
  • Home care-specific payroll tracking
  • Zero to gross payroll calculations
  • Process payroll with Smartcare
  • Export to the payroll provider of your choice
  • Complete payroll analytics and reports
Best home care scheduling platform Smartcare Software

Client Coordination

Smartcare includes interoperable integrated care coordination to seamlessly bring your care workers, scheduling, and invoicing into one system. This fully integrated system provides all the functionality you need to manage and organize your clients. You can be sure that you have the best team working together in order to provide the highest level of care for your clients, enabling your caregivers to provide care for clients on a more personal level.

  • Easy-to-reference Caregiver/Client preferences
  • Location-based assignments
  • Daily schedule alerting
  • Telephony capabilities